It is the policy of BFD independent healthcare service to ensure that all patients healthcare records are created, maintained and stored in a manner that ensures legal and regulatory compliance.
All patient’s healthcare records will be handled to ensure the highest level of confidentiality
How we store your personal data.
Each patient who attends BFD will have healthcare record maintained will include:
- A contemporaneous note of all healthcare advice and treatments provided
- A medical history and any correspondence from other relevant healthcare professionals
- Completed consent forms, where appropriate
- Test results, where appropriate, and
- Any other relevant correspondence and documentation.
All patient’s healthcare records which require to be kept under legislation will be retained securely for the relevant periods of time.
Electronic healthcare records
All patient’s healthcare records held by electronic means will be password protected and backed up on a regular basis
Arrangements will be in place to deal with any technical breakdowns to avoid any potential loss of information.
Non electronic healthcare records\paper format and other non electronic records will be stored in lockable filing systems.
Any healthcare records which no longer are required may be destroyed if the minimum regulatory time period has passed.
Acceptance of this Privacy Statement
By using our services, you signify acceptance of this Privacy Statement on your own behalf. Where you are using our services on behalf of a third party, you agree that you have brought the terms of this Privacy Statement to the attention of that third party. If you do not agree with or you are not comfortable with any aspect of the Privacy Statement or you have not obtained the appropriate consent, you should discontinue use of our service. We reserve the right to modify this Privacy Statement at any time. Your continued use of any of our services following notification or posting of such changes will constitute your acceptance of those changes.
Beacon Face and Dermatology recognizes that due to the nature of the independent healthcare service being provided, patients confidential health information will be obtained, recorded, used and handled on a regular basis
Beacon Face and Dermatology will ensure that all patients’ healthcare records are handled in the strictest confidence at all times.
Access to health records and data protection.
BFD recognizes that patients have a right to access their own health records
Any patients who requests access to their records will be dealt with inline with the data protection act 1988.
Data retention and disposal
When personal information is no longer required, it will be destroyed, deleted or de-identified securely after an acceptable period of time. In view of the need to monitor skin lesions and skin pathology longitudinally over time, medical records will be retained for 20 years from the last date of contact with the service provider or eight years after the service user‟s death (whichever is the earlier) and then destroyed under confidential conditions.
Questions, comments and requests regarding this Privacy Statement are welcomed and should be addressed to us Beacon Face and Dermatology, Suite 36, Beacon Court, Sandyford or firstname.lastname@example.org. Your complaint should be in writing and you should provide sufficient details together with any supporting material regarding your complaint. On receipt of your complaint, we will take steps to investigate the issue and will notify you of the outcome. We will endeavour to respond to your complaint within a reasonable period. If you are not satisfied with our response, you can contact us to discuss your concerns further or make a complaint to the Office of the Data Protection Commissioner (see www.dataprotection.ie).